Constitution of the ACL Special Interest Group on Computational Phonology (1994-2006)*
I. STATEMENT OF PURPOSE
The purpose of the Association for Computational Linguistics (ACL)
Special Interest Group on Computational Phonology (the SIG) shall be
to promote interest in computational phonology; to provide members of
the ACL with a special interest in computational phonology with a
means of exchanging news of recent research developments and other
matters of interest in computational phonology; and to sponsor
meetings and workshops in computational phonology that appear to be
timely and worthwile, operating within the framework of the ACL's
general guidelines for SIGs.
II. ELECTED OFFICERS
The elected officers of the SIG shall consist of a President, a
Secretary and up to four others, together forming the Executive
Committee. The President and Secretary shall be members in good
standing of the ACL. The term of all elected officers of the SIG
shall be two years. The President shall remain a member of the
Executive Committee for the subsequent term to provide continuity.
The duties of the President shall be:
- To have primary executive authority over actions and
activities of the SIG.
- To be primarily responsible for communication with the
Executive Committee of the ACL, and to prepare a written
report on the activities of the SIG for the Executive
Committee of the ACL, for presentation to the ACL at its
Annual Business Meeting.
- To designate a Liaison Representative, who shall be
be primarily responsible for communication with members of
the SIG and answering inquiries about the SIG.
- To designate a Newsletter Editor for the SIG, who shall be
responsible for compiling a quarterly electronic newsletter.
- To designate a Resources Manager for the SIG, who shall be
responsible for maintaining an FTP directory for housing
papers, programs and the membership directory.
The duties of the Secretary shall be:
- To maintain a membership roster of the SIG.
- To be responsible for any moneys awarded to the SIG by the
ACL; to collect and manage any dues that may be required by the
organization; and to present a written annual report on the SIG
finances to the Executive Committee of the ACL.
Membership is open to anyone who professes an interest in
computational phonology. Membership will be terminated on request, or
automatically if no reply is received within 6 months of posting an
annual membership list update message.
IV. ELECTION OF OFFICERS
All officers of the SIG shall be elected by a vote of the membership.
Elections shall take place at least two months before the expiration
of the terms of the officers to be elected, with at least 4 weeks
notice of nominations to SIG members. Each nomination must be
seconded by two SIG members and must provide evidence that the nominee
will serve if elected.
Where there is only one nominee for a given position, the nominee will
be declared elected. If there is more than one nominee for any
position a vote shall take place. Votes may be entered by electronic
or physical mail, and votes arriving by the notified closing date will
be counted by a returning officer appointed by the Executive
Committee. Any nominee receiving a majority of the votes will be
declared elected. The new positions will become active immediately
after the announcement of the results, and the previous officers will
remain active for three months to ease the transition.
A change to this constitution, or a motion on any other matter, may be
initiated by five members (petitioners) in writing or by agreement of
the President and Secretary (on the suggestion of a member or
otherwise). The motions will be put to the members within six months
of receipt of a petition, if the petitioners so request. Otherwise,
constitutional amendments and other motions will be put to the vote in
conjunction with the regular elections.
Members will be given notification at least three months in advance of
any referendum, and further motions or amendments proposed by two
members shall be accepted up to two months before the close of voting.
Votes may be entered by electronic or physical mail, and votes
arriving by the notified closing date will be counted by a returning
officer appointed by the Executive Committee and agreed to by the
petitioners. All members shall be notified of the date of the
referendum and the proposed motions and amendments at least four weeks
prior to the close of voting, and results shall be notified to the
members within four weeks of the close of voting.
Any change to this constitution requires a two-thirds majority of
those eligible to vote and is subject to approval by ACL. Any other
matter requires a simple majority of those actually voting.
Notification shall signify dispatch of mail by the medium, and to the
address, last notified to the secretary.
Subject to the approval of the Executive Committee of the ACL
the SIG may levy annual membership dues, where the rate is determined by
the Executive Committee. In certain circumstances, the Executive
Committee may decide to waive the fee.
This constitution was compiled by Steven Bird in May 1994 and approved
by the Executive Committee of the ACL in August 1994 and served as the consitution until 2006 when it was amended.